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Goals
The aim is to design 0-1 design system for a next-generation Cannabis ERP platform

  • Develop an AI-driven design system for an intuitive and scalable Cannabis ERP platform.

  • Automate compliance and workflows to reduce manual effort and regulatory risks.

  • Enhance user experience with a seamless, multi-device interface.

  • Ensure security and scalability for future growth and industry needs.

Challenges
While many industries have evolved with AI, cannabis industry remain untapped—until now.

  • Many existing ERP solutions are complex and difficult to navigate. Designing an intuitive AI-powered interface that improves accessibility and efficiency is critical.

  • Ensuring AI-driven automation, alerts, and predictive analytics are precise, actionable, and beneficial without overwhelming users with unnecessary complexity.

  • Cannabis operators work across desktop, tablets, and mobile devices, necessitating a responsive design

Overview

GreenTrace is a SaaS platform for the cannabis industry, managing the entire seed-to-sale process. The project centered on building a design system to simplify compliance, automate workflows, and streamline operations from Seed-to-Sale

Background

A San Francisco-based company specializing in computer vision, yield forecasting, and supply chain had fragmented product designs, leading to a disjointed user experience. We aimed to unify them into a single ERP SaaS platform with consistent design guidelines.

Team

Designers
Omkar Kadam & Kriti Gohil

Timeline

Dec 2024 - Feb 2025

Tools

Figma

Confluence

Zeplin

Navigating Cannabis Industry Complexity

What’s going on with the Cannabis industry?

Cannabis has been a fragmented industry for decades, with legalization battles dating back to the 1970s. While 38 states allow some form of legal cannabis, regulations on cultivation, tracking (seed-to-sale), and sales remain inconsistent. Since 2014, states have introduced strict compliance systems, but understanding where to grow, how to sell, and what’s legal is still a challenge.

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Purpose

The cannabis industry lacks an all-in-one solution for compliance, inventory, and financial management, leading to inefficiencies. A dedicated ERP centralizes operations, ensuring seamless tracking and regulatory adherence.

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Operational Needs

This ERP streamlines cannabis operations from seed to sale, ensuring compliance, efficiency, and transparency. It integrates following things

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Seed-to-Sale Tracking

Seed-to-Sale tracks cannabis from cultivation to sale, ensuring compliance and transparency while streamlining inventory and traceability.

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Reporting and Analytics

Real-time insights into operations, helping track performance and identify trends empowering data-driven decisions.

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Inventory and Warehouse Management

Tracking stock levels, optimizing operations and ensureing efficient product flow, reducing errors and improving order accuracy.

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Customer Relationship Management (CRM)

streamlining customer interactions and tracking sales activities to enhance relationships and drive growth.

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Financial Management

Tracking revenue, expenses, and profitability, ensuring accurate financial reporting. Also streamlining budgeting, and forecasting.

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Manufacturing and Processing

Production workflows and optimizing resource usage and ensuring quality control improving efficiency throughout.

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Security and Access Control

Manages user permissions, ensuring secure access to sensitive data also safeguarding system and audit trails

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Point of Sale (POS) and Distribution

Streamlines transactions and inventory management, ensuring accurate sales and product movement tracking.

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Cultivation Management

tracking plant growth optimizing cultivation processes ensuring compliance and maximizing yield.

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Compliance Management

Ensuring adherence to industry regulations and standards to simplify tracking, reporting, and auditing, minimizing risk.

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Supply Chain Management

Optimizing product flow from suppliers to customers, enhancing efficiency by tracking shipments, managing orders.

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Integration with External Systems

Connecting  the ERP with third-party platforms, enabling seamless data exchange and enhancing  efficiency

Competitive Analysis

In the competitive landscape of cannabis ERP solutions, Flourish Software, Canix, and Distru are prominent players, each offering unique features tailored to the industry's needs

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Research

We conducted an in-depth visual audit of leading cannabis ERP solutions, analyzing their layout, user experience, key features, and pain points. This assessment helped identify opportunities for improving efficiency, compliance, and usability in our system.

Understanding these challenges, we set out to redefine the user experience by creating a comprehensive Design System tailored for the cannabis ERP industry

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Design System

We built a dashboard to track component progress, ensuring organization, transparency, and seamless collaboration between designers and the product team.

A progress tracking dashboard that serves as the central hub for the design system, housing all its components in one place.

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Each color in GreenTrace palette is thoughtfully chosen with purpose, impact, and accessibility in mind, ensuring a seamless and inclusive user experience.

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Our typography blends Roboto and SF Pro, chosen for their modern, clean, and highly readable design, ensuring clarity, consistency, and accessibility

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We implemented an eight-point grid system, ensuring all elements are consistently spaced and sized in multiples of eight pixels, creating a cohesive, balanced, and user-friendly design.

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Sizing guideline for Data Grid

Anatomy

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Padding

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Columns

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Pagination

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Dropdown menus in the pagination

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Text

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Hovering over a truncated column

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Sorting

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Sorting with a progress indicator

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Dropdown Menu

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Buttons

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Accordions

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Lets chat: omkarkadam.utd@gmail.com

We then began developing an evolving set of components, following the Atomic Design approach. Through ongoing collaboration with developers, we ensured intuitive naming conventions and a well-structured component hierarchy that worked seamlessly for both teams.

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In conclusion

What I Learned and Where It Takes Me

Simplifying Complexity

Designing for ERP systems taught me how to break down intricate workflows and create intuitive, structured solutions.

Scalability Matters

A well-built design system isn’t just about the present; it needs to evolve with the product and scale effortlessly.

User-Centered Thinking

Every component and interaction should serve a purpose, making the user’s job easier, not harder.

Collaboration is Key

Working closely with developers and stakeholders helped bridge the gap between design vision and technical execution.

Consistency Drives Efficiency

A unified system reduces redundancy, speeds up development, and enhances the overall user experience.

Omkar Kadam

Linkedin

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GreenTrace

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AI-Driven Cannabis ERP Design System

Overview
integrate AI to automate compliance monitoring, streamline workflows, and minimize the risk of regulatory violations.
Target Audience
Cannabis business operators (cultivators, processors, distributors, retailers)
Key Features
AI Compliance Assistant, Automated Documentation, & Seed-to-Sale Tracking
My Role
UX Design, UI Design, Design System, Design Handoff
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